Health, Safety Security Manager

Organization Background

Founded in 2011, the International NGO Safety Organization (INSO) is an international NGO that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training.

INSO provides daily support to more than 1200 NGOs operating in 18 of the world’s most insecure countries.

INSO is registered in the Netherlands, with its headquarters based in The Hague, the international city of peace and justice.

INSO Ukraine

INSO Ukraine opened in 2015. Since the full-scale Russian invasion in February 2022, it has rapidly expanded to a complete platform serving the needs of NGOs in a fast-evolving conflict. Currently, more than 240 national and international NGOs receive INSO services, in both Ukrainian and English, including information, analysis and advice through a wide range of written products, meetings and briefings, tailored assessments, crisis support, and a broad range of training courses. Our country office is in Kyiv, supported by field offices in Dnipro, and Odesa.

Job Summary

The Health, Safety and Security (HSS) Manager will support INSO’s internal HSS and Safety & Risk Management (SRM) frameworks and provide technical guidance on HSS/SRM matters at the country office level. They will serve as the lead national technical resource for INSO and its partner organizations in Ukraine. The HSS Manager will oversee, monitor, and ensure that INSO’s internal HSS and SRM regulations, systems, and practices remain compliant with Ukrainian legislation as well as INSO’s global Safety and Security guidelines.

Main duties and responsibilities

1.Health&Safety Compliance

• Ensure INSO Ukraine’s Health & Safety systems, procedures, and practices comply with all applicable Ukrainian occupational safety legislation and regulatory frameworks.
• Conduct internal occupational safety assessments in line with Ukrainian legal requirements, including fire safety, electrical safety, workplace safety, and environmental safety standards.
• Maintain and update a national database of relevant legal, regulatory, and technical stakeholders to ensure continuous alignment with evolving legislation.
• Coordinate with HQ technical referents to harmonize national H&S obligations with INSO’s global Safety & Security guidelines.
• Lead the development, review, and adaptation of H&S country-level SOPs, inspection checklists, compliance mechanisms, and workplace safety protocols.
• Ensure mandatory occupational safety training, certification, and refresher requirements for staff are planned, delivered, tracked, and documented.

Specialized Duties Related to Electrical Safety Compliance

• Ensure that inspections of electrical installations comply with national rules (ПБЕЕС and НПАОП requirements).
• Use mandatory technical qualifications (including Group IV Electrical Safety Certificate) to advise on safe operation and compliance obligations.
• Support the Country Management Team during H&S-related incidents, technical assessments, or workplace hazards.

2. Safety & Risk Management

Internal SRM Systems and Preparedness

• Promote an organizational safety and risk management culture across all INSO Ukraine operations.
• Conduct SRM-focused internal assessments, including risk identification, mitigation planning, and review of existing risk controls.
• A working knowledge of ISO 31000 Risk Management principles, including travel risk assessment and mitigation, is desirable for application across INSO’s operational environment.
• Develop, review, and update security-focuse